Filter by Branch Exchange International Travel

Open Positions

• Manager, Field Support

  Exchange Remote, Full Time

  Manager, Field Support

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: 40 hours per week, Monday-Friday, 9:00 a.m. - 5:30 p.m. CT US
  • Location: Remote. HQ: 742 N. LaSalle Dr., Ste 300, Chicago, IL 60654.

  Position Summary:

  The Field Support Manager works to assist the Field Network team by recruiting Local Coordinators and host families, preparing and designing trainings, various engagement initiatives and events for Field Network team members as well as working with other Greenheart departments on coordinating the annual vetting and onboarding of program stakeholders and periodically vetting and updating resources for High School Programs. The Field Support Manager would ensure Local Coordinators are recruited and trained in compliance with the regulations of the Department of State (DoS) Bridge USA programs. The Field Support Manager will assist the field with host family recruitment and ensure that host families are provided with training and engagement opportunities as well.

  Our Ideal Candidate:

  The ideal candidate for the Field Support Manager position is someone who seeks to improve processes and finds ways to do so in a creative and cost-effective manner. The candidate is self-directed, enjoys working in a fast-paced environment, with the ability to oversee multiple projects and deadlines at the same time. This candidate excels not only with data and processes but also possesses exceptional people skills, working closely with people of different backgrounds across the U.S. and beyond. This candidate understands the importance of building and nurturing relationships while effectively managing recruitment and coordination tasks. They bring a genuine passion for cultural exchange and a commitment to making a positive impact on participants’ lives while supporting the field teams with a variety of requests that can be urgent and specific.

  Essential Duties and Responsibilities:

  • Collaborate with the Sr. Field Support Manager and field teams to recruit and retain Local Coordinators by utilizing various platforms such as Indeed, Idealist, LinkedIn Premium Recruiter, Facebook Jobs, and ADP to advertise in regions with open schools for exchange students
  • Assist field team with the ongoing recruitment and retention of host families throughout the busy placement season
  • Communicate effectively with the field leadership team, providing regular updates on recruitment leads, activities, and missing updates using established trackers and reporting mechanisms
  • Provide reports and status updates with the field team on a regular basis
  • Assist in conducting interviews and gathering recruitment leads for potential candidates, coordinating with appropriate field team members
  • Support operational excellence by ensuring compliance with DOS regulations and Greenheart policies, including submission of LC documentation, reference checks, and verification of required credentials
  • Maintain proficiency in the HSP database, accurately and timely submitting LC information and related updates
  • Create an empowering workplace by fostering an environment of open feedback, clarity, and continuous improvement
  • Collaborate with the Sr. Field Support Manager and other team members to develop and maintain an outreach plan for areas requiring additional LC and host family recruitment, i.e. Student Bios Management
  • Assist in organizing and participating in various Field Support team initiatives and events, such as LC Engagement Calls, LC Newsletter content, LC Orientation, and LC Facebook Group
  • Assist Sr. Field Support Manager with preparing the field teams for both domestic and international conferences with various tasks
  • Assist with Updating Litmos Learning Platform and assigning Department of State LC Certifications and other trainings to LC candidates
  • Assist in Field Support Team outreach to recruit volunteer Host Families in targeted areas with schools open and willing to accept Greenheart students
  • Liaise with other teams occasionally to provide support for other programs at Greenheart

  Qualifications:

  • Bachelor’s degree or equivalent experience
  • Sales/Recruiting experience, especially in the realm of volunteer recruitment
  • Experience using social media and job posting applications
  • Strong organizational and multitasking skills, with the ability to manage multiple priorities and tasks effectively
  • Excellent written and verbal communication skills
  • Proficiency in using Microsoft Teams, Excel, Word and other relevant communication tools, like mail merge, and SMS bulk texting
  • Demonstrated ability to work collaboratively in a team environment
  • Exceptional interpersonal skills, with the ability to engage effectively with diverse groups of people
  • Strong attention to detail and commitment to accuracy in reporting and documentation
  • Understanding of Department of State regulations and experience with cultural exchange programs is a plus
  • Commitment to maintaining confidentiality of sensitive information
  • Flexibility to adapt to changing priorities and occasional travel requirements
  • Familiarity with SharePoint, Microsoft Forms, Planner and Power Automate a Plus!
  • Experience with Learning Management Systems like Litmos and Zoho Learn

  Travel:

  There could be an opportunity to travel to regional trainings and conferences as well as the potential to travel with the field team to international conferences.

  Supervisory Responsibility:

  This role currently has no supervisory responsibilities

  Compensation:

  • Commensurate with experience

  Sound like the perfect fit? Apply TODAY!

  Due to the volume of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Human Resources Assistant - Temporary

  International Remote, Temporary

  Human Resources Assistant - Temporary

  • Type of Position: Temporary
  • Start Date: ASAP
  • Hours: 40 hours per week, Monday-Friday, 9:00 am - 5:30 pm CT US
  • Location: Position is REMOTE. HQ address is 742 N. LaSalle Drive, Chicago, IL 60654

  About Us:

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, volunteerism, personal development, and environmentalism. Greenheart encompasses two primary branches: Greenheart Exchange, Greenheart Travel

  About this Role: 

  This role will be a Temporary Role with an approximate 4-5 month assignment (possibly longer) starting in December ’24. This would be an excellent position for someone who is starting their HR career and would like to get more Human Resources experience. We are looking for someone to primarily handle onboarding and recruitment during an employee’s parental leave.

  Our Ideal Candidate:

  The ideal candidate should be outgoing, organized, and flexible with changing priorities. They should have excellent customer service and a strong human resources foundation. This person should be comfortable working hard, being self-directed and at ease with communicating with many different stakeholders. In a fast-paced working environment, the ability to oversee multiple projects and deadlines is essential in this role.

  Duties:

  The Human Resources Assistant is responsible for performing HR-related duties on a professional level and works closely with the HR Director to meet the goals and objectives of Greenheart. This position supports the following functional areas: onboarding, recruiting/talent acquisition, HRIS administration, HR communications, and employment law compliance.

  Meeting Benchmarks:

  1. Maintain company organization charts and update new hire information in the payroll system (currently ADP Workforce Now)
  2. Maintain human resource information system records and compiles reports from the database
  3. Recommends new approaches, policies, and procedures to continually improve efficiency of the department and services performed.
  4. Quick turnaround times for internal & external communication.
  5. Quality recruitment with quick position fill times

  Operational Excellence:

  1. Assist in the coordination of talent acquisition needs for all Greenheart departments including job postings, applicant screening, conducting phone interviews, scheduling in person interviews.
  2. Enter and maintain electronic HR files of all Greenheart employees.
  3. Technologically savvy with the ability to adapt to new software and processes.
  4. Ensure compliance with federal, state, and local employment and benefits laws and regulations.
     1. Administers various human resource plans and procedures for all organization personnel as directed.
  5. Coordinate and conduct background check and references.
  6. Audits HR files and records periodically.
     1. Assist in workplace investigations as needed.
     2. Leave Administration
     3. Assists the HR Director with special projects and tasks as assigned.

  Empowering Workplace:

  1. Develop and disseminate HR and organizational communications as required
  2. Serve as a liaison between various Greenheart departments
  3. Assist in initiatives related to Greenheart’s Diversity, Equity, and Inclusion (DEI)
  4. Facilitate and coordinate Onboarding Programs
  5. Assist and participate in developing department goals, objectives, and systems.
  6. Contribute to the Greenheart Newsletter, when applicable
     1. Stay abreast of Human Resources, industry changes, and international organizational development through research, projects, seminars, etc.
  7. Work on special projects and other duties, as assigned.
  8. Sits on the Culture Committee and is an active part of staff engagement events.

  Some qualifications that are given preference:

  • Prefer a bachelor’s degree in human resources or similar area of study. Will consider an associate’s degree in a related field with some experience.
  • SHRM-CP or PHR certification preferred.
  • 2+ years of experience in human resources preferred
  • ADP – Workforce Now or other HRIS experience
  • Experience in analytical thinking and problem solving.
  • Attention to detail.
  • Ability to effectively develop and maintain collaborative internal and external relationships with a diverse group of stakeholders
  • Passion in helping people grow the purpose-driven Greenheart Mission
  • A strong ability to effectively mediate, deescalate, and resolve workplace conflict.
  • Excellent organizational and leadership skills including mentorship and ongoing professional development.
  • Outstanding communication and interpersonal abilities, keeping a positive and professional demeanor.
  • Ability to travel to our Chicago HQ as needed

  Benefits: Temporary and non-FT employees at Greenheart accrue both Paid Time Off and Sick time beginning 1/1/2025.

  Compensation: Commensurate with experience – Hourly range from $26 – $30 per hour.

  Sound like the perfect fit?

  A cover letter is required for your application to be considered.

  Due to the volume of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Manager, Placement Services

  Exchange Remote, Full Time

  Manager, Placement Services

  • Type of Position: Full Time
  • Start Date: 2025-01-01
  • Hours: Full time 40+ hours/week
  • Location: Remote. HQ: 742 N. LaSalle Dr., Ste 300, Chicago, IL 60654.

  About Greenheart:

  Greenheart Exchange has J-1 (Bridge USA) designation by the U.S. Department of State to bring international high school students to the United States through our J-1 and Short Terms Programs, living with volunteer host families.

  Summary:

  The Placement Manager will work directly with the Field Support Director to ensure that all J-1 High School and STP participants are placed with fully vetted Host Families by reviewing placements for final approval, releasing placement-related compensation to Local Coordinators, communicating with international sending partners on placement-related matters, collaborating internally with other Greenheart departments, and working as needed with Field Support Team on recruitment of Local Coordinators and Host Families to ultimately place all students into high-quality, life-changing placements by the appropriate DOS deadlines.

  Requirements, qualifications and skills:

  • Minimum of 3 years of experience of coordinating placement programs in a similar role
  • Impeccable communication and interpersonal skills
  • Being data driven with strong analytical skills
  • Being detail-oriented, especially when reviewing placements for approval
  • Ability to create and maintain compliant and efficient processes to generate accurate and timely reports that help stakeholders understand and act on key data insight
  • Impeccable customer service and networking skills
  • Professionalism – approaching others with consideration, tact, compassion and willingness to listen and understand
  • Understanding of social media and marketing techniques
  • Adaptability – being flexible and able to adjust to changes in the work environment, processes and approach
  • Computer Skills: Microsoft Suites (Word, Outlook, Excel, SharePoint, Teams)
  • Internet access

  Responsibilities:

  Responsibilities include, but not limited to:

  • Assisting Field Support Director with HSP placement review and approvals
  • Handling assigned HSP placement related partner communication with assistance and oversight of Field Support Director
  • Tracking partner requests and priorities via email as well as Teams calls as necessary
  • Liaising with other departments (Enrollment, Compliance, Program Support, and Operations) on placement processes and related matters
  • Assisting with monitoring placement process per partner/country, monthly and/or weekly placement reports, etc.
  • Assisting in development of placement resources and trainings in collaboration with Field Support Director and Field Support Team
  • Assisting with HSP partner placement trainings
  • Ownership of Outlook placement inbox and addressing partner and field placement related inquiries with support and oversight of Field Support Director
  • Working with Field Support Team as necessary on Local Coordinator and Host Family recruitment efforts

  Benefits:

  • Full-Time position with benefits
  • Working remotely
  • Work with a purpose and impact

  Compensation:

  • Salary commensurate with experience

  To Apply: 

  Sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted. Thank you!

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

   

  Apply Now

• Coordinator, Compliance

  International Remote., Full Time

  Coordinator, Compliance

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: 40 hours per week, Monday-Friday, 9:00 am- 5:30 pm CT US
  • Location: Remote. HQ: 742 N. LaSalle Dr., Ste 300, Chicago, IL 60654.

  About Us: 

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, eco-fair trade, volunteerism, personal development, and environmentalism. Greenheart encompasses two branches: Greenheart Exchange and Greenheart Travel.

  The Compliance Department within Greenheart Exchange administers programs in the US for international participants, including the following BridgeUSA programs designated by the US Department of State:  Secondary High School Exchange, Work and Travel, Intern and Trainee (Career Advancement Program) and Teach in the USA.

  What we’re looking for:

  Our ideal candidate should be organized, research-oriented and flexible with changing priorities. They should have excellent project management skills and work ethic; and be able to assimilate information and learn new processes quickly and effectively. In a fast-paced working environment, the ability to oversee multiple projects and deadlines is essential in this role.

  Some things you might do as a Compliance Coordinator:

  • Facilitate approval process for various Greenheart exchange programs, including those for host organizations, host schools, host families, and local coordinators.
  • Assist with preparation of Department of State reports.
  • Assist with record compilation and review for program audits.
  • Review background checks with highest regard for privacy and confidentiality.
  • Maintain local coordinator training modules.
  • Assist with registration process with various jurisdictions across the country.
  • Process applications and update participant information in Greenheart’s systems as well as in SEVIS.
  • Create and conduct online training for stakeholders and staff.
  • Participate in the review and update of existing Compliance procedures, timelines, and resources.
  • Track and maintain monitoring lists related to Compliance.
  • Provide coverage for the Greenheart Exchange emergency phone and follow all Greenheart emergency phone procedures as assigned.

  Some qualifications you should have:

  • Bachelor’s degree or equivalent experience highly preferred.
  • At least 1 year of work experience, preferably in a non-profit setting.
  • Experience managing data and working in a customized database.
  • Exceptional organization skills and attention to details.
  • Ability to quickly assimilate information and learn new processes.
  • Collaborative approach and excellent communication skills.
  • Strong work ethic and time management skills while handling multiple projects.
  • Excellent computer skills with competence in the Microsoft Office Suite.
  • Solution-oriented with a desire to propose improvements.
  • Ability to handle sensitive data appropriately and confidentially.
  • Experience studying, volunteering, or working outside the U.S., and/or experience working in a multicultural and/or multilingual environment, a plus.

  To Apply:

  Sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Manager, Events

  International Remote, Full Time

  Manager, Events

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: 40
  • Location: Remote. HQ: 742 N. LaSalle Dr., Ste 300, Chicago, IL 60654.

  Summary:

  Greenheart Exchange is seeking an individual with previous event planning and project managing experience as an Event Manager. The primary responsibilities of this position include project managing events across the organization, working closely with our event brokerage, building relationships with hotels and F&B options, keeping our planning on track and organizing the budget.

  The Event Manager reports to the Vice President of Marketing and High School Programs and is responsible for planning and executing various domestic and international conferences and meetings hosted by Greenheart every year. Some of the event examples include Work & Travel Conference, High School Programs Conference, Grant & Field Leadership Conference, All Staff Meeting, host visitations, and more.

  About Greenheart:

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. Greenheart encompasses Greenheart Exchange (in-bound exchange programs for students, intern/trainees, and teachers coming to the USA) and Greenheart Travel (outbound exchange programs for adults and teens). We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, volunteerism, personal development, and environmentalism.

  Some things you’ll do as Manager, Events:

  • Manage the planning of Greenheart’s large-scale events and important meetings
  • Act as Project Manager for said events through committee-like teams from various departments
  • Work with event management locations and companies (as applicable) to create request for proposal (RFP), analyze proposals, work through the contracting process, then plan event details  
  • Work with a travel management company to create travel perimeters and manage travel bookings, both domestic and international 
  • Create event budgets and track expenditures 
  • Keep the relevant stakeholders aware of progress 
  • Anticipate risk and scope creep for events, and mitigate
  • Create post-event reports, which includes points for improvement, as well as submitting expense reports 
  • Continuously assess event planning processes, identify areas for improvement, and thoroughly document procedures to enhance efficiency and achieve success.
  • Attending events, as applicable. Note that attendance at all events is not required, nor expected. 
  • Perform general office tasks such as answering phones, supporting colleagues across the organization, and assisting with administrative needs.
  • Other duties – Perform additional tasks and responsibilities as assigned to support the team and the organization’s objectives.

  Qualifications the ideal candidate has:

  • Experience in Event Planning: At least 3 years of experience in event planning required.
  • Experience in Project Management: Due to the nature of Greenheart’s planning structure, we will require someone with some experience in project management.
  • Exceptional Customer Service: Proven ability to provide outstanding customer service, communication, and interpersonal skills, with a particular emphasis on thriving in a multicultural and diverse environment.
  • Advanced Communication Skills: Strong written and verbal communication skills, capable of conveying ideas clearly and professionally across various channels.
  • Critical Thinking and Problem Solving: Demonstrated ability to think critically and solve complex problems independently while maintaining a proactive and resourceful approach.
  • Meticulous Attention to Detail: Ability to manage multiple priorities, meet strict deadlines, and ensure accuracy in tasks with high attention to detail.
  • Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with the ability to create, format, and manage professional documents, spreadsheets, and presentations.
  • Organizational Skills: Proven ability to manage email correspondence, calendar scheduling, and task prioritization effectively using Microsoft Outlook and Microsoft Suite
  • Adaptability and Teamwork: Note that this is the sole events-only position for the organization. This will require the candidate to be highly adaptable, flexible, and capable of working in diverse, cross-cultural teams, contributing to a collaborative and dynamic work environment.
  • Continuous Learning Mindset: Eagerness to embrace new challenges, demonstrate a proactive attitude, and acquire new skills as needed.
  • Familiarity with Budget Planning: This role will require budget creation and maintenance. Some experience in this is a must. 
  • Access to Internet.
  • Potential to travel domestically (U.S.) and internationally.
  • Live in Chicagoland area: Many events take place here.

  Benefits:

  • Full-Time position with benefits 
  • Working remotely  
  • Travel opportunities   
  • Work with a purpose and impact  

  Compensation:

  • Salary commensurate with experience 
  • Excellent benefits package, including health and dental insurance, PTO and time off for volunteering 

  To Apply:

  Sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted. Thank you!

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Manager, Career Advancement Program

  Exchange Remote, Full Time

  Manager, Career Advancement Program

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: 40
  • Location: Remote. HQ: 742 N. LaSalle Dr., Ste 300, Chicago, IL 60654.

  SUMMARY: 

  Greenheart’s Career Advancement Program (CAP), also known as the Intern/Trainee Program, provides international participants with transformative professional experiences. As a key member of the CAP department, this role plays a vital part in facilitating seamless placement processes and ensuring a positive program experience for Host Organizations, International Partners, and participants. The goal is to meet program objectives while optimizing the quality of CAP placements.

  The primary responsibilities of this position include onboarding, vetting, and providing ongoing support to Host Organizations throughout the account lifecycle of Greenheart’s J-1 Intern and J-1 Trainee programs. This involves answering questions in a timely manner, assisting with the creation of DS-7002 Training/Internship Placement Plans, and ensuring all program requirements are met.

  Additionally, the role involves maintaining strong, productive relationships with CAP International Partners, while working closely with Greenheart’s internal teams to ensure effective communication and collaboration across all CAP stakeholders.

  About Greenheart:

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. Greenheart encompasses Greenheart Exchange (in-bound exchange programs for students, intern/trainees, and teachers coming to the USA) and Greenheart Travel (outbound exchange programs for adults and teens). We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, volunteerism, personal development, and environmentalism.

  Some things you’ll do as Manager, CAP:

  • Answer day-to-day questions and provide support for participants, partners and hosts
  • Managing a host and partner portfolio, this role serves as the primary account manager for hosts and international partners to support CAP program goals.
  • Responsible for CAP host onboarding, vetting, DS-7002 training plan (TIPP) assistance, liaising with hosts to create strong training programs, finalize placements, and provide ongoing account management to external stakeholders within established timeframes throughout the life cycle of an account.
  • Support and communicate with international partners throughout the placement process.
  • Assist with pulling and presenting CAP number updates and timelines to both internal and external stakeholders.
  • Assist with analysis and historical comparison of CAP programs to track progress toward goals.
  • Assess and work to improve department efficiencies for hosts and partners, and document procedures thoroughly, and achieve all compliance goals.
  • Provide superior customer service to all stakeholders in a timely and knowledgeable manner.
  • Ensure a holistic approach to the role and apply a critical thinking mindset to analyze issues and provide well-reasoned solutions that address immediate and long-term impacts.
  • Communicate clearly and collaborate with colleagues to enhance your approach and outcomes.
  • Engage with team members by offering suggestions and collaborating on projects and strategies.
  • When applicable, facilitate the interview process between hosts and future participants.
  • Collaborate with Compliance staff to address program inquiries in a timely manner.
  • Contribute to the development and submission of Annual Reports to the Department of State.
  • Attend and contribute to weekly meetings.
  • Perform general office duties, such as answering phones and assisting staff throughout the organization.
  • Manage the drafting, review, and updating of Greenheart procedures, policies, and program materials.
  • Cooperate with and cover for the Senior Manager and other managers as needed.
  • Other duties as assigned.

  Qualifications the ideal candidate has:

  • Exceptional customer service, communication and interpersonal skills, particularly in a multicultural environment.
  • Critical thinking
  • Attention to detail and deadlines
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
  • Previous experience with BridgeUSA Intern/Trainee programs
  • Familiarity with DS-7002 T/IPP standards, review and processing
  • Experience in managing emails, calendars, and tasks using Microsoft Outlook.
  • Strong knowledge of creating and formatting documents, spreadsheets, and presentations.
  • Adaptability, flexibility, and the ability to work in a diverse team.
  • Problem-solving skills and a proactive attitude toward learning new tasks.

  Compensation: Commensurate with experience.

  To Apply:

  Sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted. Thank you!

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Regional Director

  Exchange Remote, Full Time

  Regional Director

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: Full time 40+ hours/week
  • Location: Remote. HQ: 742 N. LaSalle Dr. Ste 300, Chicago, IL 60654. 

  SUMMARY:

  Greenheart Exchange is seeking individuals with previous work experience as a Regional Director.

  The Regional Director position is a crucial leadership position within the High School Programs department by supervising a team of 20-50 Local Coordinators and working with them to place a minimum of 100 exchange students every year.

  Greenheart is offering a competitive payment structure to our Local Coordinators with generous incentives for early placements, which helps with team building and retention.

  About Greenheart:

  Greenheart Exchange is designated by the U.S. Department of State to facilitate the BridgeUSA Exchange Visitor program, using the J-1 non-immigrant visa, and bring international high school students to the United States to study in the U.S. and live with U.S. host families.

  Requirements, qualifications and skills:

  • Minimum of 3 years of experience as a Regional Manager or Director in the BridgeUSA Exchange Visitor program. Applicants without prior experience in the industry will not be considered.
  • Leadership skills and attitude – being able to organize, motivate and continue to serve their team while promoting the team spirit and connection with the organization’s mission and the program
  • Prior management experience – Proven record of building and maintaining a team of local representatives and ability to lead teams through recruiting volunteer host families, finding school placements, and placing high numbers of exchange students in the United States
  • Impeccable customer service and networking skills, being community oriented and well connected locally 
  • Professionalism – approaching others with consideration, tact, compassion and willingness to listen and understand 
  • Understanding of social media and marketing techniques 

  • Adaptability – being flexible and able to adjust to changes in the work environment, processes and approach
  • Computer Skills: Microsoft Suites (Word, Outlook, Excel, SharePoint, Teams)
  • Internet access

  Responsibilities:

  • Build and supervise a team of Local Coordinators (independent contractors) to facilitate the timely placement of J-1 exchange students with host families, who will attend high school for a semester or full academic year.
  • Work with Local Coordinators and Short Term Programs (non-BridgeUSA) to ensure placement of all Group participants
  • Review and pre-approve all student placements submitted by the team
  • Work with the Program Support Team on escalated program student support issues
  • Create a development plan for the region, which includes recruitment and regional training meetings for LCs. Help ensure that the Local Coordinators understand the Greenheart policies and procedures and can professionally represent the organization. 
  • Maintain compliance with Department of State regulations by ensuring Local Coordinators provide the necessary documentation via the database for all students placed in the region
  • Work closely with the staff in the Chicago office through regular email, phone, and Microsoft Teams communication. Provide feedback on policies, processes and help create solutions for any challenges the program faces. 
  • Other duties as assigned

  Benefits:

  • Full-Time position with benefits
  • Working remotely 
  • Travel incentives 
  • Work with a purpose and impact 

  Compensation:

  • Base salary commensurate with experience
  • Additional commissions and bonuses based on the placement goals of 100+ students 

  To Apply:

  Sounds like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted. Thank you!

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Program Assistant, Enrollment

  Exchange Remote, Temporary

  Program Assistant, Enrollment

  • Type of Position: Temporary
  • Start Date: 2024-11-05
  • Hours: Monday-Friday 8:30 a.m. to 5:00 p.m. CT US
  • Location: Remote.  HQ: 742 N. LaSalle Dr. Ste 300, Chicago, IL 60654. 

  About Us: 

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, eco-fair trade, volunteerism, personal development, and environmentalism. Greenheart encompasses three main branches: Greenheart Exchange, Greenheart Travel, and Greenheart Shop.

  The Enrollment Department is responsible for approving and enrolling Greenheart Exchange U.S.-bound cultural exchange visitors on the J-1 Secondary School, Summer Work Travel, Teacher, Intern and Trainee programs.

  What we’re looking for:

  Do you love working with data and details? Do you want to have a job that helps to bring international visitors to the U.S.? Come be one of our P.A.s!

  Your job will be to review our participants’ program applications, following our guidelines and writing feedback for our partners and participants. You will learn about the J-1 Summer Work Travel, Secondary School, Teacher, Intern and Trainee programs, while honing your attention to detail. You will work individually but also as part of a fun-loving but serious-about-our-work team that is committed to Greenheart’s mission.

  Some things you might do as Enrollment Assistant:

  1. Rigorously review program applications, carefully following the established guidelines for review and reporting, and working with an eye for problems and questions.
  2. Update participant information in Greenheart systems.
  3. Assist with day-to-day processing such as reviewing change queue items and sending communications to stakeholders.
  4. Respond to stakeholder messages with appropriate and correct information within established timelines.
  5. Conduct virtual eligibility and/or English language interviews with participants.
  6. Work on departmental and organizational projects as assigned.
  7. Answer telephones and respond to callers or hand off calls according to organizational guidelines.

  Some qualifications you should have:

  • Bachelor’s degree or equivalent preferred but not required
  • Ability to work independently while keeping managers informed of progress and problems.
  • Exceptional English verbal and written communication skills
  • Excellent attention to detail
  • Excellent keyboarding skills
  • Skill in communicating across cultural and linguistic differences
  • Demonstrated success working in a fast-paced office environment
  • Excellent organizational skills and ability to manage multiple concurrent priorities
  • Experience working in a database or with applications a plus
  • Experience in cultural exchange, especially J-1 visa programs, a big plus

  Compensation: Commensurate with experience

  To Apply:

  Does it sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Local Coordinator/Independent Contractor

  Exchange Remote, Temporary

  Local Coordinator/Independent Contractor

  • Type of Position: Temporary
  • Start Date: ASAP
  • Hours: Flexible.
  • Location: Remote.  HQ: 742 N. LaSalle Dr. Ste 300, Chicago, IL 60654. 

  Overview

  Are you extroverted? Passionate? A self-starter? These are just some of the qualities that Greenheart’s best Local Coordinators possess. These curious and motivated individuals have the rewarding job of finding families in their community who are interested in hosting a foreign exchange student. Local Coordinators also provide support and guidance to host families and exchange students, and help these young people from all over the world adjust to their new life in America.

  Local Coordinators:

  • Network in their communities to find host families
  • Play matchmaker…putting exchange students into host homes where there are shared interests
  • Help hosts share American traditions and perspectives
  • Serve as mentor, problem-solver, and friend
  • Work with local high schools in support of cultural exchange

  Local Coordinator Basics:

  • This is an independent contractor role (eligible to earn a payment)
  • Part-time, work from home
  • Must be at least 26 years old
  • Must maintain regular contact with exchange students during their stay
  • Must have the ability to attend professional development and training workshops
  • LCs have the opportunity for domestic and international travel to annual conferences

  All applicants must live and be authorized to work in the United States and:

  • Have a valid U.S. driver’s license
  • Have an internet connection
  • Pass a Criminal Background Check
  • Become Department of State Certified
  • Have reliable transportation

  Greenheart hires year-round!  Apply Today!

  Apply Now
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Internships

• No open opportunities at this time.

  General Members Remote, Temporary

  No open opportunities at this time.

  • Type of Position: Temporary
  • Start Date: 1970-01-01
  • Hours: n/a
  • Location: Remote

  No open opportunities at this time.

  Apply Now
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