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Open Positions

• Program Assistant, Operations

  Exchange Remote , Full Time

  Program Assistant, Operations

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: 40 hours per week, Monday-Friday, 9:00 a.m.- 5:30 p.m. CT US
  • Location: Remote. HQ address is 742 N. LaSalle Drive Ste. 300, Chicago, IL 60654

  About Us: 

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, eco-fair trade, volunteerism, personal development, and environmentalism. Greenheart encompasses two main branches: Greenheart Exchange and Greenheart Travel.

  The Operations Department within Greenheart Exchange administers programs in the US for international participants, including the following BridgeUSA programs designated by the US Department of State:  Secondary High School Exchange, Work and Travel, Intern and Trainee (Career Advancement Program) and Teach in the USA.

  What we’re looking for:

  Our ideal candidate should be organized, research-oriented and flexible with changing priorities. They should have excellent project management skills and work ethic; and be able to assimilate information and learn new processes quickly and effectively. In a fast-paced working environment, the ability to oversee multiple projects and deadlines is essential in this role.

  Some things you might do as a Program Assistant:

  • Update participant information and cancellations in Greenheart’s database
  • Process insurance enrollments, date changes/extensions, and cancellations; and help ensure all participants have required coverage
  • Process invoices and credits as well as assist in answering stakeholders’ questions
  • Process local coordinator payments
  • Ensure participant program date, flight and visa information is updated, corresponding with partner or participant contacts as needed to provide clarification
  • Review and process participant SEVIS validations to ensure addresses are valid and within reasonable distance from housing
  • Vet potential host employers, and liaise with participants regarding Self-Arranged Job
    Offers
  • Assist Associate Director with special projects, including but not limited to updating Greenheart internal and external resources and documents
  • Assist in everyday functions of the office including organizing supplies, filing, faxing, copying, data entry, mailings, answering phones.

  Some qualifications you should have:

  • Bachelor’s degree or equivalent experience highly preferred
  • Experience managing data and working in a customized database
  • At least 1 year of work experience, preferably in a non-profit setting
  • Exceptional organization skills and attention to details
  • Ability to quickly assimilate information and learn new processes
  • Collaborative approach and excellent communication skills
  • Strong work ethic and time management skills while handling multiple projects
  • Excellent computer skills with competence in the Microsoft Office Suite, especially Microsoft Excel
  • Experience managing a high volume of emails and telephone calls
  • Experience studying, volunteering, or working outside the U.S., and/or experience working in a multicultural and/or multilingual environment, a plus

  To Apply:

  Sounds like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Program Assistant, Teach USA

  Exchange Remote, Full Time

  Program Assistant, Teach USA

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: 40 hours per week, Monday-Friday, 9:00 a.m. - 5:30 p.m. CT US
  • Location: Position is fully remote. HQ address is 742 N. LaSalle Drive Ste. 300, Chicago, IL 60654

  About Us: 

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, eco-fair trade, volunteerism, personal development, and environmentalism. Greenheart encompasses three main branches: Greenheart Exchange, Greenheart Travel, and Greenheart Shop.

  The Account Management Department provides support to U.S. K-12 schools hosting Greenheart Teach USA participants.

  What we’re looking for:

  The ideal candidate should be well organized, detail-oriented, and thrive in a team setting. Ability to manage multiple priorities and meet deadlines is required. Excellent written and verbal communication, administrative capabilities, and passion for global exchange is desired.

  Some things you might do as a Program Assistant:

  • Assist the School Relations team with general administrative tasks.
  • Provide exemplary customer service to Teach USA host schools through professional and consistent interaction with school administrators.
  • Answer host school questions about program specific requirements/rules, according to Greenheart Exchange and Department of State regulations.
  • Review host school applications and renewals to determine completeness and program compliance. Track missing paperwork and follow up with school administrators as necessary.
  • Monitor feedback from Greenheart’s Compliance team regarding required documentation and communicate deficiencies to host schools.
  • Maintain complete and accurate host school database records and update host school contacts as needed
  • Manage the School Relations shared inbox according to an assigned schedule.
  • Attend weekly staff meetings
  • Provide administrative support to the placement team during peak time, as needed.
  • Other duties may be assigned

  Some qualifications you should have:

  • Bachelor’s degree (preferred, not required)
  • Experience performing administrative tasks.
  • Excellence in communication and customer service

  Compensation: 

  To Apply:

  Sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call or email Greenheart International regarding this position. All qualified applicants will be contacted.

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Local Coordinator/Independent Contractor

  Exchange Remote, Temporary

  Local Coordinator/Independent Contractor

  • Type of Position: Temporary
  • Start Date: ASAP
  • Hours: Flexible.
  • Location: Remote.  HQ: 742 N. LaSalle Dr. Ste 300, Chicago, IL 60654. 

  Overview

  Are you extroverted? Passionate? A self-starter? These are just some of the qualities that Greenheart’s best Local Coordinators possess. These curious and motivated individuals have the rewarding job of finding families in their community who are interested in hosting a foreign exchange student. Local Coordinators also provide support and guidance to host families and exchange students, and help these young people from all over the world adjust to their new life in America.

  Local Coordinators:

  • Network in their communities to find host families
  • Play matchmaker…putting exchange students into host homes where there are shared interests
  • Help hosts share American traditions and perspectives
  • Serve as mentor, problem-solver, and friend
  • Work with local high schools in support of cultural exchange

  Local Coordinator Basics:

  • This is an independent contractor role (eligible to earn a payment)
  • Part-time, work from home
  • Must be at least 26 years old
  • Must maintain regular contact with exchange students during their stay
  • Must have the ability to attend professional development and training workshops
  • LCs have the opportunity for domestic and international travel to annual conferences

  All applicants must live and be authorized to work in the United States and:

  • Have a valid U.S. driver’s license
  • Have an internet connection
  • Pass a Criminal Background Check
  • Become Department of State Certified
  • Have reliable transportation

  Greenheart hires year-round!  Apply Today!

  Apply Now
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Internships

• No open opportunities at this time.

  General Members Remote, Temporary

  No open opportunities at this time.

  • Type of Position: Temporary
  • Start Date: 1970-01-01
  • Hours: n/a
  • Location: Remote

  No open opportunities at this time.

  Apply Now
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