Filter by Branch Exchange International Travel

Open Positions

• Manager, Events

  International Remote, Full Time

  Manager, Events

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: 40
  • Location: Remote. HQ: 742 N. LaSalle Dr., Ste 300, Chicago, IL 60654.

  Summary:

  Greenheart Exchange is seeking an individual with previous event planning and project managing experience as an Event Manager. The primary responsibilities of this position include project managing events across the organization, working closely with our event brokerage, building relationships with hotels and F&B options, keeping our planning on track and organizing the budget.

  The Event Manager reports to the Vice President of Marketing and High School Programs and is responsible for planning and executing various domestic and international conferences and meetings hosted by Greenheart every year. Some of the event examples include Work & Travel Conference, High School Programs Conference, Grant & Field Leadership Conference, All Staff Meeting, host visitations, and more.

  About Greenheart:

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. Greenheart encompasses Greenheart Exchange (in-bound exchange programs for students, intern/trainees, and teachers coming to the USA) and Greenheart Travel (outbound exchange programs for adults and teens). We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, volunteerism, personal development, and environmentalism.

  Some things you’ll do as Manager, Events:

  • Manage the planning of Greenheart’s large-scale events and important meetings
  • Act as Project Manager for said events through committee-like teams from various departments
  • Work with event management locations and companies (as applicable) to create request for proposal (RFP), analyze proposals, work through the contracting process, then plan event details  
  • Work with a travel management company to create travel perimeters and manage travel bookings, both domestic and international 
  • Create event budgets and track expenditures 
  • Keep the relevant stakeholders aware of progress 
  • Anticipate risk and scope creep for events, and mitigate
  • Create post-event reports, which includes points for improvement, as well as submitting expense reports 
  • Continuously assess event planning processes, identify areas for improvement, and thoroughly document procedures to enhance efficiency and achieve success.
  • Attending events, as applicable. Note that attendance at all events is not required, nor expected. 
  • Perform general office tasks such as answering phones, supporting colleagues across the organization, and assisting with administrative needs.
  • Other duties – Perform additional tasks and responsibilities as assigned to support the team and the organization’s objectives.

  Qualifications the ideal candidate has:

  • Experience in Event Planning: At least 3 years of experience in event planning required.
  • Experience in Project Management: Due to the nature of Greenheart’s planning structure, we will require someone with some experience in project management.
  • Exceptional Customer Service: Proven ability to provide outstanding customer service, communication, and interpersonal skills, with a particular emphasis on thriving in a multicultural and diverse environment.
  • Advanced Communication Skills: Strong written and verbal communication skills, capable of conveying ideas clearly and professionally across various channels.
  • Critical Thinking and Problem Solving: Demonstrated ability to think critically and solve complex problems independently while maintaining a proactive and resourceful approach.
  • Meticulous Attention to Detail: Ability to manage multiple priorities, meet strict deadlines, and ensure accuracy in tasks with high attention to detail.
  • Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with the ability to create, format, and manage professional documents, spreadsheets, and presentations.
  • Organizational Skills: Proven ability to manage email correspondence, calendar scheduling, and task prioritization effectively using Microsoft Outlook and Microsoft Suite
  • Adaptability and Teamwork: Note that this is the sole events-only position for the organization. This will require the candidate to be highly adaptable, flexible, and capable of working in diverse, cross-cultural teams, contributing to a collaborative and dynamic work environment.
  • Continuous Learning Mindset: Eagerness to embrace new challenges, demonstrate a proactive attitude, and acquire new skills as needed.
  • Familiarity with Budget Planning: This role will require budget creation and maintenance. Some experience in this is a must. 
  • Access to Internet.
  • Potential to travel domestically (U.S.) and internationally.
  • Live in Chicagoland area: Many events take place here.

  Benefits:

  • Full-Time position with benefits 
  • Working remotely  
  • Travel opportunities   
  • Work with a purpose and impact  

  Compensation:

  • Salary commensurate with experience 
  • Excellent benefits package, including health and dental insurance, PTO and time off for volunteering 

  To Apply:

  Sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted. Thank you!

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Manager, Career Advancement Program

  Exchange Remote, Full Time

  Manager, Career Advancement Program

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: 40
  • Location: Remote. HQ: 742 N. LaSalle Dr., Ste 300, Chicago, IL 60654.

  SUMMARY: 

  Greenheart’s Career Advancement Program (CAP), also known as the Intern/Trainee Program, provides international participants with transformative professional experiences. As a key member of the CAP department, this role plays a vital part in facilitating seamless placement processes and ensuring a positive program experience for Host Organizations, International Partners, and participants. The goal is to meet program objectives while optimizing the quality of CAP placements.

  The primary responsibilities of this position include onboarding, vetting, and providing ongoing support to Host Organizations throughout the account lifecycle of Greenheart’s J-1 Intern and J-1 Trainee programs. This involves answering questions in a timely manner, assisting with the creation of DS-7002 Training/Internship Placement Plans, and ensuring all program requirements are met.

  Additionally, the role involves maintaining strong, productive relationships with CAP International Partners, while working closely with Greenheart’s internal teams to ensure effective communication and collaboration across all CAP stakeholders.

  About Greenheart:

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. Greenheart encompasses Greenheart Exchange (in-bound exchange programs for students, intern/trainees, and teachers coming to the USA) and Greenheart Travel (outbound exchange programs for adults and teens). We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, volunteerism, personal development, and environmentalism.

  Some things you’ll do as Manager, CAP:

  • Answer day-to-day questions and provide support for participants, partners and hosts
  • Managing a host and partner portfolio, this role serves as the primary account manager for hosts and international partners to support CAP program goals.
  • Responsible for CAP host onboarding, vetting, DS-7002 training plan (TIPP) assistance, liaising with hosts to create strong training programs, finalize placements, and provide ongoing account management to external stakeholders within established timeframes throughout the life cycle of an account.
  • Support and communicate with international partners throughout the placement process.
  • Assist with pulling and presenting CAP number updates and timelines to both internal and external stakeholders.
  • Assist with analysis and historical comparison of CAP programs to track progress toward goals.
  • Assess and work to improve department efficiencies for hosts and partners, and document procedures thoroughly, and achieve all compliance goals.
  • Provide superior customer service to all stakeholders in a timely and knowledgeable manner.
  • Ensure a holistic approach to the role and apply a critical thinking mindset to analyze issues and provide well-reasoned solutions that address immediate and long-term impacts.
  • Communicate clearly and collaborate with colleagues to enhance your approach and outcomes.
  • Engage with team members by offering suggestions and collaborating on projects and strategies.
  • When applicable, facilitate the interview process between hosts and future participants.
  • Collaborate with Compliance staff to address program inquiries in a timely manner.
  • Contribute to the development and submission of Annual Reports to the Department of State.
  • Attend and contribute to weekly meetings.
  • Perform general office duties, such as answering phones and assisting staff throughout the organization.
  • Manage the drafting, review, and updating of Greenheart procedures, policies, and program materials.
  • Cooperate with and cover for the Senior Manager and other managers as needed.
  • Other duties as assigned.

  Qualifications the ideal candidate has:

  • Exceptional customer service, communication and interpersonal skills, particularly in a multicultural environment.
  • Critical thinking
  • Attention to detail and deadlines
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
  • Previous experience with BridgeUSA Intern/Trainee programs
  • Familiarity with DS-7002 T/IPP standards, review and processing
  • Experience in managing emails, calendars, and tasks using Microsoft Outlook.
  • Strong knowledge of creating and formatting documents, spreadsheets, and presentations.
  • Adaptability, flexibility, and the ability to work in a diverse team.
  • Problem-solving skills and a proactive attitude toward learning new tasks.

  Compensation: Commensurate with experience.

  To Apply:

  Sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted. Thank you!

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Regional Director

  Exchange Remote, Full Time

  Regional Director

  • Type of Position: Full Time
  • Start Date: ASAP
  • Hours: Full time 40+ hours/week
  • Location: Remote. HQ: 742 N. LaSalle Dr. Ste 300, Chicago, IL 60654. 

  SUMMARY:

  Greenheart Exchange is seeking individuals with previous work experience as a Regional Director.

  The Regional Director position is a crucial leadership position within the High School Programs department by supervising a team of 20-50 Local Coordinators and working with them to place a minimum of 100 exchange students every year.

  Greenheart is offering a competitive payment structure to our Local Coordinators with generous incentives for early placements, which helps with team building and retention.

  About Greenheart:

  Greenheart Exchange is designated by the U.S. Department of State to facilitate the BridgeUSA Exchange Visitor program, using the J-1 non-immigrant visa, and bring international high school students to the United States to study in the U.S. and live with U.S. host families.

  Requirements, qualifications and skills:

  • Minimum of 3 years of experience as a Regional Manager or Director in the BridgeUSA Exchange Visitor program. Applicants without prior experience in the industry will not be considered.
  • Leadership skills and attitude – being able to organize, motivate and continue to serve their team while promoting the team spirit and connection with the organization’s mission and the program
  • Prior management experience – Proven record of building and maintaining a team of local representatives and ability to lead teams through recruiting volunteer host families, finding school placements, and placing high numbers of exchange students in the United States
  • Impeccable customer service and networking skills, being community oriented and well connected locally 
  • Professionalism – approaching others with consideration, tact, compassion and willingness to listen and understand 
  • Understanding of social media and marketing techniques 

  • Adaptability – being flexible and able to adjust to changes in the work environment, processes and approach
  • Computer Skills: Microsoft Suites (Word, Outlook, Excel, SharePoint, Teams)
  • Internet access

  Responsibilities:

  • Build and supervise a team of Local Coordinators (independent contractors) to facilitate the timely placement of J-1 exchange students with host families, who will attend high school for a semester or full academic year.
  • Work with Local Coordinators and Short Term Programs (non-BridgeUSA) to ensure placement of all Group participants
  • Review and pre-approve all student placements submitted by the team
  • Work with the Program Support Team on escalated program student support issues
  • Create a development plan for the region, which includes recruitment and regional training meetings for LCs. Help ensure that the Local Coordinators understand the Greenheart policies and procedures and can professionally represent the organization. 
  • Maintain compliance with Department of State regulations by ensuring Local Coordinators provide the necessary documentation via the database for all students placed in the region
  • Work closely with the staff in the Chicago office through regular email, phone, and Microsoft Teams communication. Provide feedback on policies, processes and help create solutions for any challenges the program faces. 
  • Other duties as assigned

  Benefits:

  • Full-Time position with benefits
  • Working remotely 
  • Travel incentives 
  • Work with a purpose and impact 

  Compensation:

  • Base salary commensurate with experience
  • Additional commissions and bonuses based on the placement goals of 100+ students 

  To Apply:

  Sounds like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted. Thank you!

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Program Assistant, Enrollment

  Exchange Remote, Temporary

  Program Assistant, Enrollment

  • Type of Position: Temporary
  • Start Date: 2024-11-05
  • Hours: Monday-Friday 8:30 a.m. to 5:00 p.m. CT US
  • Location: Remote.  HQ: 742 N. LaSalle Dr. Ste 300, Chicago, IL 60654. 

  About Us: 

  Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, eco-fair trade, volunteerism, personal development, and environmentalism. Greenheart encompasses three main branches: Greenheart Exchange, Greenheart Travel, and Greenheart Shop.

  The Enrollment Department is responsible for approving and enrolling Greenheart Exchange U.S.-bound cultural exchange visitors on the J-1 Secondary School, Summer Work Travel, Teacher, Intern and Trainee programs.

  What we’re looking for:

  Do you love working with data and details? Do you want to have a job that helps to bring international visitors to the U.S.? Come be one of our P.A.s!

  Your job will be to review our participants’ program applications, following our guidelines and writing feedback for our partners and participants. You will learn about the J-1 Summer Work Travel, Secondary School, Teacher, Intern and Trainee programs, while honing your attention to detail. You will work individually but also as part of a fun-loving but serious-about-our-work team that is committed to Greenheart’s mission.

  Some things you might do as Enrollment Assistant:

  1. Rigorously review program applications, carefully following the established guidelines for review and reporting, and working with an eye for problems and questions.
  2. Update participant information in Greenheart systems.
  3. Assist with day-to-day processing such as reviewing change queue items and sending communications to stakeholders.
  4. Respond to stakeholder messages with appropriate and correct information within established timelines.
  5. Conduct virtual eligibility and/or English language interviews with participants.
  6. Work on departmental and organizational projects as assigned.
  7. Answer telephones and respond to callers or hand off calls according to organizational guidelines.

  Some qualifications you should have:

  • Bachelor’s degree or equivalent preferred but not required
  • Ability to work independently while keeping managers informed of progress and problems.
  • Exceptional English verbal and written communication skills
  • Excellent attention to detail
  • Excellent keyboarding skills
  • Skill in communicating across cultural and linguistic differences
  • Demonstrated success working in a fast-paced office environment
  • Excellent organizational skills and ability to manage multiple concurrent priorities
  • Experience working in a database or with applications a plus
  • Experience in cultural exchange, especially J-1 visa programs, a big plus

  Compensation: Commensurate with experience

  To Apply:

  Does it sound like the perfect fit? Tell us WHY by clicking “Apply Now.” A cover letter is required for your application to be considered.

  Due to the number of applications processed, we ask that you do not call Greenheart International regarding this position. All qualified applicants will be contacted.

  Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran.

  Apply Now

• Local Coordinator/Independent Contractor

  Exchange Remote, Temporary

  Local Coordinator/Independent Contractor

  • Type of Position: Temporary
  • Start Date: ASAP
  • Hours: Flexible.
  • Location: Remote.  HQ: 742 N. LaSalle Dr. Ste 300, Chicago, IL 60654. 

  Overview

  Are you extroverted? Passionate? A self-starter? These are just some of the qualities that Greenheart’s best Local Coordinators possess. These curious and motivated individuals have the rewarding job of finding families in their community who are interested in hosting a foreign exchange student. Local Coordinators also provide support and guidance to host families and exchange students, and help these young people from all over the world adjust to their new life in America.

  Local Coordinators:

  • Network in their communities to find host families
  • Play matchmaker…putting exchange students into host homes where there are shared interests
  • Help hosts share American traditions and perspectives
  • Serve as mentor, problem-solver, and friend
  • Work with local high schools in support of cultural exchange

  Local Coordinator Basics:

  • This is an independent contractor role (eligible to earn a payment)
  • Part-time, work from home
  • Must be at least 26 years old
  • Must maintain regular contact with exchange students during their stay
  • Must have the ability to attend professional development and training workshops
  • LCs have the opportunity for domestic and international travel to annual conferences

  All applicants must live and be authorized to work in the United States and:

  • Have a valid U.S. driver’s license
  • Have an internet connection
  • Pass a Criminal Background Check
  • Become Department of State Certified
  • Have reliable transportation

  Greenheart hires year-round!  Apply Today!

  Apply Now
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Internships

• No open opportunities at this time.

  General Members Remote, Temporary

  No open opportunities at this time.

  • Type of Position: Temporary
  • Start Date: 1970-01-01
  • Hours: n/a
  • Location: Remote

  No open opportunities at this time.

  Apply Now
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